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Graywill

The roster

Hire the function. Not the software.

Each AI employee is a job we build into your shop. Start with the one that is already stealing evenings. We can add the rest later.

The Front Desk is on our line right now. Call (520) 317-3400. An AI employee answers.

  1. A black desk telephone and notepad on a plaster ledge in afternoon light.

    01

    The Front Desk

    Answers, books, and routes.

    Handles inbound calls, web forms, and after-hours messages. Books what it can, drafts what it cannot, and never leaves a customer wondering if anyone heard them.

    Read the job description

  2. A stack of cream envelopes bound with a cotton ribbon on a plaster table.

    02

    The Follow-up

    Never lets a lead go cold.

    Most small businesses don’t lose work because they are bad at the work. They lose it in the gap between the estimate and the yes. This employee lives in that gap.

    Read the job description

  3. A steel tape measure, pencil, and yellow legal pad on a worn oak workbench.

    03

    The Estimator

    Turns a job note into a draft quote.

    You still price the work. This employee gathers the notes, photos, and history, then lays out a quote in your format so you are editing — not starting from a blank page at 9pm.

    Read the job description

  4. A small blank calendar, brass clips, and a linen ribbon on a plaster shelf.

    04

    The Scheduler

    Puts the right job on the right day.

    Coordinates calendars, travel, and customer windows without a 20-minute game of phone tag. You keep the exceptions. It keeps the board honest.

    Read the job description

  5. A cloth-bound ledger and a small stack of receipt paper on a dark wood desk.

    05

    The Books

    Keeps the numbers from piling up.

    Bookkeeping doesn’t fail because the software is hard. It fails because nobody has a Tuesday for it. This employee does the unglamorous weekly work so month-end is a review, not an archaeology project.

    Read the job description

  6. A wooden clipboard and a glass of water on a waiting-room side table.

    06

    The Intake

    Gets the whole story before you walk in the room.

    Collects what you need — history, photos, insurance, the thing they actually want — and lays it out so the first conversation is the real one.

    Read the job description

Don’t see the job?

These are the six we build most. If your pile looks different — a dispatcher who isn’t quite a scheduler, a closer who isn’t quite follow-up — we write that job instead.

Tell us the job